Privacy Notice

Last Updated: January 21, 2025

Introduction

InceptionYou ("we," "us," or "our") is committed to protecting your privacy. This Privacy Notice explains how we collect, use, disclose, and protect your personal information in connection with the physician locum hiring services we offer on our website. By accessing and using our website, you consent to our collection, use, and disclosure of your personal information in accordance with this Privacy Notice.

1. Information We Collect

We may collect and process the following categories of information:

• Identity and Contact Data: Full name, email address, phone number, mailing address, and other contact details to facilitate communication.

• Professional Credentials and Experience Data: Licensing information, certifications, specialty areas, education, work history, and malpractice insurance details for compliance with healthcare regulatory standards.

• Sensitive Health and Background Screening Data: Results of criminal background checks, drug testing, immunization records, and other health compliance records if required by the hiring facility.

• Financial and Payroll Data: Payment details, tax identification numbers, and other relevant financial information needed for payroll processing and reimbursements.

• Location and Availability Data: Geographic location and preferred job locations to enable suitable locum placement matching.

• Technical and Usage Data: Information about your device, IP address, browser type, time zone settings, and interactions with our website to enhance functionality and improve services.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Facilitating Locum Placement Services: Matching physicians with hiring facilities based on qualifications, experience, and job location preferences.

• Healthcare Compliance and Verification: Verifying qualifications and credentials to ensure regulatory compliance and patient safety.

• Communications: Notifying you about potential locum opportunities, updates on application status, and providing customer support.

• Payroll and Financial Management: Processing payments and reimbursements for locum services rendered, including payroll taxes.

• Improving Services: Optimizing and personalizing our website, analyzing usage, and improving the overall user experience.

• Marketing and Consent-Based Services (if opted-in): Sending updates about new locum opportunities or other services relevant to your professional profile. You may opt-out at any time.

3. How We Share Your Information

We may share your information in the following ways:

• With Hiring Facilities Sharing your professional profile, including credentials and work history, with potential employers during the locum placement process.

• With Service Providers: Sharing information with service providers who perform services on our behalf, such as payroll processing, background checks, and healthcare compliance services.

• For Legal and Regulatory Compliance: Disclosing information to comply with legal requirements or regulatory investigations.

• Mergers or Acquisitions: In the event of a merger, acquisition, or asset sale, transferring your information with the acquiring entity's commitment to protect it as per this Privacy Notice.

4. Sensitive Data and Healthcare Compliance

We recognize the importance of protecting sensitive healthcare data. Sensitive information (e.g., health records, immunization status, and background checks) is collected solely for compliance with healthcare regulations and processed only by authorized personnel. We adhere to relevant privacy laws, such as HIPAA, where applicable.

5. Your Data Privacy Rights

Depending on your jurisdiction, you may have the following rights:

• Access and Correction: Request access to or correction of your personal data.

• Data Portability: Obtain a copy of your data in a structured format.

• Restriction and Objection: Limit the processing of your personal data or object to certain processing activities.

• Withdraw Consent: Withdraw consent for data processing at any time.

• Marketing Preferences: Opt-out of marketing emails using the unsubscribe link in communications.

To exercise these rights, contact us using the details below.

6. Data Security

We employ industry-standard measures, including encryption, access controls, and regular security assessments, to protect your information. While we strive to secure your data, no method of internet transmission is entirely secure.

7. Data Retention and Disposal

We retain personal data as long as necessary to provide services, comply with legal obligations, or resolve disputes. Data no longer needed is securely disposed of according to our data retention policy.

8. International Data Transfers

If you access our services outside the United States, your data may be transferred to and processed in the United States. We use safeguards to protect your data during cross-border transfers.

9. Third-Party Links and Resources

Our website may contain links to third-party websites or services. We are not responsible for their privacy practices or content. Please review their privacy policies before sharing personal information.

10. Updates to this Privacy Notice

We may update this Privacy Notice periodically. Any changes will be posted on this page. Please review this notice periodically to stay informed.

11. Contact Us

If you have questions or concerns about this Privacy Notice, contact us at:

Email: support@inceptionyou.com

By using our services, you confirm that you have read and understood this Privacy Notice and agree to the collection and processing of your data as described.